FAQ

Financial terms for the provision of GUM services to residents of Tower Hamlets

Payment process WELR

Answer:: 1. Providers must already be registered on the council’s payment system - no other payment mechanism is available.

2. A purchase order (PO) number will be issued to regular suppliers at the beginning of the financial year. All other providers will be issued with a PO number upon completion of registration onto the council’s payment system.

3. Providers must submit backing data – within 1 month of the end of the reporting period. This is essential to enable services provided to be validated and invoices processed promptly.

4. GUM backing data report must contain the following:

a. provider code

b. local authority name

c. LSOA11 code - using the LSOA coding method. LSOA will determine which locally authority should bear the costs when partial postcode is a fringe (sharing more than one LA)

d. partial postcodes - This needs to be the first part of the postcode and the first digit after the space ( E1 8AB = E1 8, IG11 7ND = IG11 7)

e. POD (Point of delivery) -Type of activity

f. activity

g. total charge in accordance with the financial terms issued by the council for prevailing year

h. HRG4 - where applicable

i. speciality code – this will be the actual treatment code - please note that the council will pay for First and Follow Up attendances only. Any other treatments would not normally be paid

j. appointment date.

5. If remuneration is through Pathway Analytics all of the fields must be completed.

6. The backing data report in this format must be sent to Reshma.Patel@Newham.gov.uk.

7. Please note the LSOA11 data can be downloaded from https://geoportal.statistics.gov.uk search for ONSPD. This will take you into the LSOA results then select the latest postcode directory.

8. In the event of any discrepancy, WELR Shared Service will contact you to highlight where the backing data has not passed validation.

9. Invoices should contain the following information:

a. date of invoice, tax point

b. supplier company name and contact details in case of a query

c. the valid purchase order number provided by the council taken from the order we have emailed or otherwise sent to you. Please note that if a valid purchase order is not quoted, the invoice may be returned unpaid

d. the agreed charges

e. any applicable tax element, e.g. VAT, separately identified

f. confirmation that the services detailed have been fully performed.

10. It is the Shared Service policy not to part pay invoices. If you “over” invoice, the invoice will not be paid and you will be asked to issue a credit note. When we have processed the credit note the invoice will be paid.

11. Requests for payment must follow payment mechanism and fully supply requested backing data - failure to do so will lead to a rejection of invoices.

12. Any correspondence in relation to an outstanding invoice must confirm the following:

a. provider is registered on the council’s payment system

b. supporting backing data has been sent to Reshma.Patel@Newham.gov.uk

c. prices are in accordance with the council’s prevailing terms for the relevant year

d. PO number was quoted on the invoice

e. Invoice was sent via the council’s payment system posted to London Borough of Tower Hamlets Payments Section, PO Box 501, Telford, TF2 2HN or emailed to THCouncil.Invoices@proactiscapture.com

f. failure to confirm a-e will result in a standard response requesting necessary steps are taken in relation to published terms.

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Notice of Review

Answer:

Notice is hereby given that the London Borough of Tower Hamlets (“the council”) is conducting a review of polling districts, polling places and polling stations that fall within the Borough area.
The Acting Returning Officer (ARO) for the Parliamentary Constituencies of Poplar & Limehouse and Bethnal Green and Bow will make comment on the review and any proposals and those representations will be published on the website and notice boards in accordance with the timetable
Electors within Tower Hamlets Borough and the Parliamentary constituencies of Poplar and Limehouse and Bethnal Green and Bow may make representations as part of this review.
The council would also welcome the views of all residents, particularly disabled residents, or any person or body with expertise in access for persons with any type of disability, on any proposals in the ARO’s representation, or any other related matters.
Persons or bodies making representations of alternative polling places should, if possible, propose alternative locations within the appropriate polling districts.
Comments and representations may be submitted as follows:

By post

Polling Places and Districts Review 2019
Electoral Services
London Borough of Tower Hamlets
Town Hall
Mulberry Place
5 Clove Crescent
London E14 2BG

By email

PDreview2019@towerhamlets.gov.uk

Documents relating to the review can be requested at the Electoral Services Office based at the Council’s offices, Mulberry Place, 5 Clove Crescent, London, E14 2BG.

Timetable for review
Date	Detail
Friday 23 August 2019	Publication of notice and commencement of the review.
Friday 23 August 2019	Start of the public consultation period
Within 30 days of receipt	Publication of the (Acting) Returning Officer’s response
Friday 18 October 2019	Public consultation period closes
Wednesday 15 January 2019	Final proposals considered at council meeting
Friday 31 January 2019	Publication of conclusions

Dated: 23 August 2019

Will Tuckley
Electoral Registration Officer

Terms of reference for the review

Answer:

Terms of Reference for the Polling District and Polling Places Review to be undertaken by the London Borough of Tower Hamlets.

Introduction

The London Borough of Tower Hamlets is carrying out a Polling District and Polling Places Review pursuant to the provisions of Schedule A1 of the Representation of the People Act 1983 (as amended) and the Electoral Registration and Administration Act 2013 which introduced a change to the timing of compulsory reviews of UK Parliamentary polling districts and polling places that this review must be completed between 1 October 2018 and 31 January 2020 (inclusive).

The review will have regard to the guidance issued by the Electoral Commission on “Reviews of polling districts, polling places and polling stations”.

The aim of the review is to ensure that the arrangements of polling districts, polling places and polling stations allow electors to cast their votes as easily and conveniently as is reasonably practicable, taking account of the boundaries of the borough wards and the current Parliamentary Constituencies.

The review will be conducted in accordance with the terms of reference contained in this review.

What will the review consider?

The review will look at:

The boundary, name and reference of existing polling districts
The scope for merging polling districts, and the need to retain/create new polling districts
The polling places for each polling district
The suitability of existing polling places and stations used for each polling district (including in particular its access and suitability for use by disabled electors)
Possible alternative polling places which may be more suitable or more convenient than existing polling places.

What issues will not be considered as part of the review?

The Local Government Boundary Commission for England carried out a review of the borough ward boundaries and electoral arrangements in 2013 and published its final recommendations on 25 March in the same year.

Representations on matters such as changes to Borough Ward boundaries cannot be dealt with under this review.

What is the area under review?

The whole of the London borough of Tower Hamlets is included in the scope of the review.

Why is the council carrying out a polling district review?

Pursuant to changes brought in by the Electoral Registration and Administration Act 2013, the council is statutorily required to carry out a review of polling districts and polling places between 1 October 2018 and 31 January 2020.

A report will be prepared by the Head of Electoral Services to be presented to Full Council on 15 January 2020, when a formal decision as to the outcome of this review will be taken.

The last full review of the borough’s polling districts was carried out in 2014.

What is the present structure of polling districts?

Tower Hamlets has 75 polling districts of varying sizes. Maps showing the geographical extent of each district are available on the council’s webpage with hard copies available for inspection in

Electoral Services
7th Floor
Town Hall
Mulberry Place
5 Clove Crescent
London E14 2BG

Details of the name, reference, and elector numbers for each district are detailed on the website.

How will the review work?

A formal Notice of the review will be published on 23 August 2019.

Copies of the Notice will also be displayed at the council’s offices and in at least one other conspicuous location within the authority. The Notice will also be sent to interested parties, including elected representatives, political parties, disability groups and other stakeholders. A press release will be issued, and the council will use its social media feeds to draw attention to the review and the process.

The review will run from 23 August 2019 to 31 January 2020. The initial consultation stage will run from the publication of the Notice on 23 August 2019 for eight weeks until Friday 18 October 2019.

This stage will involve:

A compulsory submission from the (Acting) Returning Officer of the two UK Parliamentary constituencies within the area of the review, which will be published by the council
Submissions from electors and other interested persons and bodies, including elected representatives and those with expertise in relation to access to premises or facilities for disabled people.

Responses received before the end of the consultation period will be considered and taken into account as part of a report to Full Council on 15 January 2020 where it will decide on the most appropriate polling districts and polling places.

If the review results in the alteration of one or more polling districts the Electoral Registration Officer will make the necessary alterations to the electoral register.

Once the council has agreed the proposals the council will publish its conclusions along with all that documents that it is required to publish as set out in guidance from the Electoral Commission.

Electors will be made aware of any changes made to the place they must attend to vote.

Following the conclusion of the review the appeals process for any decision made by the council is set out in guidance from the Electoral Commission. This can be found on the Electoral Commission website.

Who will we consult?

Electors within the authority and the two UK Parliamentary constituencies may make a representation and the authority would welcome the views of all residents, particularly disabled residents, on the authority’s proposals, the (Acting) Returning Officer’s representation or any other matters.

The authority would also welcome any person or body with expertise in access for persons with any type of disability to comment on the authority’s proposals, the (Acting) Returning Officer’s representation or any other matters.

The council is also consulting with elected representatives, Borough Council Members, political parties, disabled groups and other parties deemed to have expertise in the process.

The (Acting) Returning Officer for the Parliamentary Constituencies of Bethnal Green and Bow and Poplar and Limehouse will also be consulted and the formal response published on the webpage.

If premises are proposed as alternative polling places they will also be consulted and sent a copy of the Notice of the Review so they can respond to the consultation.

Timetable for the review

The Polling District Review formally begins when the Notice of Review is published. The timetable below outlines the main stages of the review (please note that these dates may be subject to slight alteration).

Publication of notice and terms of reference (official start of review) – 23 August 2019
Publication of comments of the (Acting) Returning Officer
Consultation Period 23 August to 18 October 2019
Report on review to General Purposes Committee 10 December 2019
Report on review to Full Council 15 January 2020
Preparation of Polling Districts and Polling Places orders – January 2020
Publication of council’s conclusions and decisions 31 January 2020
Publication of electoral register based on any revised polling districts/places – 1 February 2020

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